Transcript FAQs: Applying to Medical Schools

Claire Cornell

FAQs - Submitting Transcripts when Applying to Medical School

When should I request my transcripts? 

We recommend submitting your transcript to AMCAS/AACOMAS once final grades are in released SIS. For Spring 2021, exams end on May 15th and final grades should be in by Tuesday, May 18th. Students should request their transcripts on or after May 20th, to be safest in ensuring final grades will appear on your transcript.

We also encourage you to request a transcript for yourself, as well as print off your unofficial transcript (that will include transfer credits/AP/DE credits) to help you fill out the "Coursework" section of the application. 

How long does it take the UVA Registrar to send my transcripts? 

Per the University Registrar - when a student requests a transcript, they are sent within 3-5 business days. 

What happens if I submit my transcript without my final grades on it?

This can sometimes mean a student will have to send final transcripts to individual schools later on. If you send a new transcript while AMCAS is in the process of verifying your previous transcript, this could potentially delay your application. 

AMCAS recommends waiting to submit your transcript until final grades are out because if your application is verified before an updated transcript is received, they cannot verify those final courses/grades and those grades cannot be added. 

How do I submit transcripts to AMCAS or AACOMAS?

UVA transcripts are submitted electronically. UVA uses National Student Clearinghouse (NSC) for transcripts, an approved vendor by AMCAS and AACOMAS. Both AMCAS and AACOMAS can be selected as the recipient for your transcripts through NSC, in which you can include the Transcript ID found on the AMCAS and AACOMAS application instructions. 

Additionally, you can request a "transcript request form" from the AMCAS application and save it as a PDF to your computer, then attach that PDF to your request in National Student Clearinghouse.

What transcripts do I need to submit?

In general, you should submit transcripts from all postsecondary institutions. This includes community college transcripts if you received DE credit. Even if you received transfer credit on your UVA transcript for a course taken at another institution, you should request a transcript from that other institution.

Note: Students who did UVA study abroad programs like the UVA Valencia program, do NOT need a transcript from the foreign (Valencia) institution. Learn more about entering study abroad coursework on AMCAS

How do I submit transcripts from other institutions I took courses at? 

Every registrar at other institutions (community colleges, universities, etc.) have their own processes for submitting transcripts. Some are similar to UVA, some are not. Therefore, if you have questions regarding how to get your transcript from other institutions, we recommend reaching out to those institution's registrars specifically. 

How do I enter in AP credit if it doesn't appear on my official transcript?

Your UVA official transcript lumps together ALL credit hours earned for AP credit. But AP courses and their UVA equivalents appear on your unofficial transcript, so it can be helpful to have it on-hand when entering in your coursework. Typically students enter in AP credit as if it was "taken" first semester, first year. For example, if I had AP English credit, I would enter the course number as 1000T that UVA gave me credit for and the title of the course as "AP Credit: English". Review the AMCAS Application Tutorial: How to Enter AP Course Work and the AACOMAS Transcript Entry for further clarification.

 

 

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As always, if you have any questions about the information above, please schedule an appointment with a Pre-Health Advisor via Handshake or by calling 434-924-8900 Mon-Fri 8AM-5PM!