UVA Career Center

References are usually included in the job interview/application process and should be formatted like your resume. Include your relationship to the reference and their contact information. 

Most employers will ask for a list of references as part of the job interview or application. References are important to employers. You can market yourself in whatever way you want, but a recommendation from an outside source is key to showing some of the characteristics and skills that may not be as effectively conveyed on paper. 

When creating a references page, use the same heading and format as your resume. Also be sure to include your relationship with the reference. 

TEN STEPS FOR GETTING PROFESSIONAL REFERENCES

1 Choose the right professor, employer, or supervisor. Ask yourself: Does this person know my name? Have I done quality work in their course or organization? Does this person respect me? 

2 Prepare your email request at least 5-6 weeks before the due date. Don’t wait until the last minute. 

3 Address the email properly. You should use their formal title in almost all cases. 

4 Use “Reference for [your name]” as the subject line. 

5 Start the first paragraph by stating what you want: “I am writing to ask if you would be willing to be a job reference for me.” Do not keep him or her guessing. 

6 Outline your relationship with the professor, employer, or supervisor in the following paragraph and point out why you have asked them specifically. Tell a little about yourself and why you are interested in the job, scholarship, or internship for which you need the reference. 

7 Give them the details. If they need to provide a letter, where does the letter need to go?  When do you need it? 

8 Close with information on how you will follow-up. 

9 Thank them immediately, whether or not they agree to be a reference. 

10 If you are fortunate enough to secure the job, send a handwritten thank-you note.